Tuesday, April 22, 2014

ADDING GMAIL FILTERS

Almost everybody have a Gmail account. But only 10% of them use Gmail to its maximum potential. Besides sending and receiving emails there are several cool features that can facilitate your experience with Gmail especially to those who get a lot of emails every day. One of the features I came across was email filter. Using this feature you can have full control over your mails. For example you can categorize emails into different categories such as personal or workplace so that it is very easy for you to prioritize what you want. I will be explaining in steps and if you have any questions please let me know.
1. Go to Gmail and log in using your username and password.
2. After login you have to go to settings. Settings are available in by clicking the gear like icon on to right of the page.

3. After going to the settings check for the Filters tab and make sure you click it.
4. Under filters you can see two options “create new filter” and “import filters”.

5. Click create new filter (I will do a separate tutorial on import filter. So don’t worry about it right now)
6. Once you click create new filter you will see a popup.  This popup is your filter settings. Please configure it as per your requirement. For example if I want to filter mails coming from abhijit.blogger@gmail.com, I will add this email under “From:” You can also even add multiple email ids or even specify a criteria to filter email with attachments less than 5 MB.

7. After configuration. Click “Create filter with this search” on the right bottom corner of the popup window.
8. A new window appears. In this window you can configure what you want to do with this filter (the action part). For example: Select Apply label and create a new label “LTSLAB”.

9. If you want to apply the filter for already existing mails tick the checkbox near “Also apply filter for matching conversations”
10. Press create filter
11. Voila! Your filter is set up. In the left panel you can see the “LTSLAB” label and you can click it to view all the emails that have been filtered as per your configuration.

12. Create multiple filters and have fun. I actually came across this when I subscribed to two or three open source communities where I will receive a mail with every conversation. So after applying the filter I was able to handle multiple emails.

Stay tuned for more.

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